Built for higher education

Revolutionising assessment & feedback in higher education

SparkForms helps institutions streamline assessment workflows, support students and stay compliant.

Trusted by leading institutions

Use cases

Purpose-built for academic workflows

Admissions interviews

Support structured interview processes (e.g. MMIs) with consistent criteria, simple scoring interfaces and rapid short-listing.

Clinical placements & WBAs

Capture workplace-based assessments (e.g. Mini-CEX, DOPS, CBD) on the spot with student/assessor sign-off and immediate feedback.

ePortfolio

Consolidate reflections, assessments, supervisor sign-offs and progression milestones in a single portfolio.

OSCEs

Run large-scale station exams with real-time monitoring, enabling quick turn-around of marks and feedback.

Procedures logbooks

Track practical procedures and competencies over time, generate auditable evidence for QA reviews and progression decisions.

Student surveys

Collect feedback from students on their learning experiences, leveraging real-time dashboards to identify trends and spot areas for improvement.

Benefits

Outcomes people care about

For institutions

Reduce administrative burden using automation and integration with existing systems
Enhance compliance and data security with GDPR-compliant storage, audit trails and single sign-on
Reduce feedback turnaround from days to hours
Use real-time analytics to surface trends and find at-risk students early

For assessors

Simple, reliable forms that work offline during busy clinics and stations
Built-in validation reduces missing data and rework
Consistent criteria for structured interviews and OSCE stations
Faster post-event processing with reduced paperwork

For students

Immediate, actionable feedback during placements and OSCEs
Clear visibility of progress against outcomes and required procedures
Earlier support thanks to dashboards that flag at-risk patterns
Accessible digital records for portfolios and progression reviews

How it works

Build › Capture › Act

Build & distribute

Design forms with conditional logic and validation. Schedule publishing and distribute by user groups, emailed links or public URLs.

Pre-populate fields using existing data sources
Manage form approval and availability

Capture & analyse

Forms are completed on web or via mobile app with offline support. Validation rules ensure forms are completed correctly.

Visualise data in real-time dashboards
Automate notifications with email triggers

Act quickly

Spot trends, surface outliers and support students sooner. Integrate with existing student management systems to ensure a single source of truth.

Automatically send data on to other systems
Export evidence for QA and regulators

Platform features

Everything you need for assessments, surveys and QA

Powerful form builder

Design rich forms with text, multi-choice, date, signature, file uploads and more. Apply conditional logic and validation rules to ensure data is entered correctly.

Form pre-population

Save time and reduce errors by pre-filling forms with data from CSVs via or the API. Ideal for assessments with known student, placement or course information.

Flexible distribution

Target distribution precisely by assigning forms to user groups, individual email links or via public URLs.

Form approval workflow

Ensure quality and oversight before launch with built-in approval flows and scheduled publishing.

Offline form completion

Complete assessments without a network connecting using the mobile app. Data syncs automatically once a network connection is available.

Single sign-on

Simplify access and strengthen security with SAML or OpenID Connect.

Email notifications

Automate alerts for assessors, students or administrators when submissions are received. Use conditional logic to trigger on specific criteria.

Data integration

Connect to your internal systems and third-party tools. Use secure webhooks for real-time data flows or access the API for deeper integrations.

Export data

Download raw data as CSV for analysis or generate PDF evidence packs for QA reviews and regulators.

Role-based user permissions

Control access using fine-grained permissions and workspace segregation.

Real-time analytics

Track progress at a glance with interactive dashboards. Spot trends, compare cohorts, and surface outliers as data arrives.

Custom branding

Reflect your institution's identity by applying your own logo and brand colour.

Case studies

Proven in the sector

University of Aberdeen

Paper logbooks replaced with iPad-based assessments. Real-time dashboards enabled timely support and clear compliance.

“SparkForms has streamlined clinical assessments at the University of Aberdeen, enhancing efficiency, supporting students more effectively.”

University of Leeds

Offline functionality ensured large-scale OSCEs ran flawlessly. Data integrity checks delivered complete, accurate feedback within hours.

“Preparation and processing times were dramatically reduced, with marks and feedback now ready within hours of an assessment instead of days.”

University College London

Real-time feedback captured during placements and integrated with curriculum maps for live progress tracking.

“Student satisfaction scores relating to assessment improved significantly, rising to over 80%, as the system allowed for meaningful and timely feedback.”

Medical Schools Council

Enabled MSC to securely modernise examiner recruitment and data collection, streamlining workflows and ensuring GDPR compliance

“SparkForms has transformed how we collect and manage sensitive data, reducing admin burden while keeping security and compliance at the forefront.”