SparkForms logo
Contact us Log in
Built for higher education

Revolutionising assessment & feedback in higher education

SparkForms helps institutions streamline assessment workflows, support students and stay compliant.

Contact us for a free trial
Cross-platform illustration

Trusted by leading institutions

Aberdeen UniversityLeeds UniversityManchester Foundation TrustNewcastle UniversityPlymouth UniversityUniversity College London
Use cases

Purpose-built for academic workflows

Admissions interviews
Support structured interview processes (e.g. MMIs) with consistent criteria, simple scoring interfaces and rapid short-listing.
Clinical placements & WBAs
Capture workplace-based assessments (e.g. Mini-CEX, DOPS, CBD) on the spot with student/assessor sign-off and immediate feedback.
ePortfolio
Consolidate reflections, assessments, supervisor sign-offs and progression milestones in a single portfolio.
OSCEs
Run large-scale station exams with real-time monitoring, enabling quick turn-around of marks and feedback.
Procedures logbooks
Track practical procedures and competencies over time, generate auditable evidence for QA reviews and progression decisions.
Student surveys
Collect feedback from students on their learning experiences, leveraging real-time dashboards to identify trends and spot areas for improvement.
Benefits

Outcomes people care about

For institutions
  • Reduce administrative burden using automation and integration with existing systems
  • Enhance compliance and data security with GDPR-compliant storage, audit trails and single sign-on
  • Reduce feedback turnaround from days to hours
  • Use real-time analytics to surface trends and find at-risk students early
For assessors
  • Simple, reliable forms that work offline during busy clinics and stations
  • Built-in validation reduces missing data and rework
  • Consistent criteria for structured interviews and OSCE stations
  • Faster post-event processing with reduced paperwork
For students
  • Immediate, actionable feedback during placements and OSCEs
  • Clear visibility of progress against outcomes and required procedures
  • Earlier support thanks to dashboards that flag at-risk patterns
  • Accessible digital records for portfolios and progression reviews
How it works

Build › Capture › Act

Build & distribute

Design forms with conditional logic and validation. Schedule publishing and distribute by user groups, emailed links or public URLs.

  • Pre-populate fields using existing data sources
  • Manage form approval and availability
Capture & analyse

Forms are completed on web or via mobile app with offline support. Validation rules ensure forms are completed correctly.

  • Visualise data in real-time dashboards
  • Automate notifications with email triggers
Act quickly

Spot trends, surface outliers and support students sooner. Integrate with existing student management systems to ensure a single source of truth.

  • Automatically send data on to other systems
  • Export evidence for QA and regulators
Platform features

Everything you need for assessments, surveys and QA

Powerful form builder
Design rich forms with text, multi-choice, date, signature, file uploads and more. Apply conditional logic and validation rules to ensure data is entered correctly.
Form pre-population
Save time and reduce errors by pre-filling forms with data from CSVs via or the API. Ideal for assessments with known student, placement or course information.
Flexible distribution
Target distribution precisely by assigning forms to user groups, individual email links or via public URLs.
Form approval workflow
Ensure quality and oversight before launch with built-in approval flows and scheduled publishing.
Offline form completion
Complete assessments without a network connecting using the mobile app. Data syncs automatically once a network connection is available.
Single sign-on
Simplify access and strengthen security with SAML or OpenID Connect.
Email notifications
Automate alerts for assessors, students or administrators when submissions are received. Use conditional logic to trigger on specific criteria.
Data integration
Connect to your internal systems and third-party tools. Use secure webhooks for real-time data flows or access the API for deeper integrations.
Export data
Download raw data as CSV for analysis or generate PDF evidence packs for QA reviews and regulators.
Role-based user permissions
Control access using fine-grained permissions and workspace segregation.
Real-time analytics
Track progress at a glance with interactive dashboards. Spot trends, compare cohorts and surface outliers as data arrives.
Custom branding
Reflect your institution's identity by applying your own logo and brand colour.
Case studies

Proven in the sector

University of Aberdeen
SparkForms revolutionised clinical assessments at the University of Aberdeen by digitising manual processes, enabling real-time tracking and enhancing student support across dispersed campuses. This transformation improved efficiency and ensured compliance with medical education requirements.
“SparkForms has streamlined clinical assessments at the University of Aberdeen, enhancing efficiency, supporting students more effectively and ensuring compliance with regulatory standards.”
Read more
University of Leeds
The university transformed its medical education assessments with SparkForms, moving from paper-based systems to a digital solution that enhanced efficiency, accuracy and user satisfaction. This change significantly reduced processing times and improved the feedback experience for both examiners and students.
“Preparation and processing times were dramatically reduced, with marks and feedback now ready within hours of an assessment instead of days”
Read more
University College London
The team at UCL implemented SparkForms to improve clinical assessments by enabling real-time feedback and streamlining administrative tasks. This digital solution significantly boosted student satisfaction and efficiency.
“Student satisfaction scores relating to assessment improved significantly, rising to over 80%, as the system allowed for meaningful and timely feedback.”
Read more
Medical Schools Council
The MSC partnered with SparkForms to modernize data collection for examiner recruitment and EDI metrics. This secure and customizable form-building solution streamlined workflows, enhanced productivity and ensured GDPR compliance.
“SparkForms has contributed to the improvement of the Medical Schools Council’s approach to data collection, delivering secure, efficient and compliant solutions for workflows.”
Read more